1. Project Overview We are seeking a developer to design and build a secure, web-based project management system with an integrated customer portal/dashboard, accessible via our existing website hosted on Hostinger.
The system will support both internal project management workflows and a client-facing portal that allows customers to submit samples, track project progress, and view/download results. The platform must be intuitive, robust, and suitable for use in a scientific consultancy context (environmental DNA analysis and ecological consultancy).
2. Objectives Centralise internal project tracking and laboratory workflow management Provide clients with a transparent, easy-to-use portal for sample submission and results delivery Reduce email-based admin and manual reporting Support multiple project types with different workflows Be scalable as the business grows
3. User Types Internal users (admin/staff): Create and manage projects Update project status and workflows Review client-submitted sample data Upload results and reports
External users (clients): Secure login via the website Submit and manage sample metadata Track project progress View and download results
4. Core Functional Requirements A. Project Management (Internal/Admin Side) The system must allow staff to: Create and manage projects, including: Project title and reference ID Project brief and scope Client organisation and contact details Project start and expected delivery dates Record project attributes, including: Project type (e.g. single species assay, metabarcoding, consultancy only) Sample size Primer set(s) used Notes and internal comments
Workflow tracking, with configurable stages depending on project type, for example: Samples received DNA extraction PCR Inhibition checks Clean-up Sequencing Bioinformatics Reporting Update project status, which feeds directly into the client-facing progress bar
B. Customer Portal (Client-Facing Side)
Clients must be able to log in securely via the website and access a personalised dashboard with the following functionality:
1. Sample Submission Clients can input and manage samples associated with their project, including: Sample name / ID Location (GPS coordinates, ideally map-based input) Date of collection Sample type Additional metadata fields (configurable)
2. Project Progress Tracking Visual progress bar or status tracker Workflow stages shown dynamically based on project type Clear indication of current stage and completed stages
3. Results Dashboard Once results are available, clients can view: Project summary and brief Results overview (textual summary) Mapped results (interactive or static maps) Charts and visual summaries (e.g. detections, diversity metrics where relevant)
Downloadable outputs: Reports (PDF) Data files (e.g. CSV, Excel)
5. Technical & Integration Requirements Must integrate with our existing website (Hostinger hosting) Secure authentication and role-based access control GDPR-compliant handling of client data Responsive design (desktop first, tablet/mobile usable) Ability to add new project types and workflow stages in future Clean, well-documented codebase suitable for future development
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