Position: Part-time (Month 1), Full-time (Month 2 onward) Location: Remote, anywhere (must be available 9am–5pm US hours) Reports to: CEO Salary is negotiable based on experience
Overview
We’re looking for a sharp, proactive Executive Assistant to work directly with the CEO and help run the day-to-day operations of a growing company. This is a remote role that begins part-time and transitions into full-time in the second month. The right candidate will be highly organized, an excellent communicator, and comfortable balancing multiple priorities in a fast-paced entrepreneurial environment.
What You’ll Do
- Manage and organize the CEO’s inbox, pipeline, and daily follow-ups. - Respond to leads and prospects with timely, professional communication. - Draft, edit, and send proposals. - Coordinate schedules, meetings, and reminders for the CEO. - Act as point of contact for clients, handling routine communication. - Keep projects and deliverables on track by coordinating with team members. - Support onboarding for new clients (contracts, invoices, initial communication). - Assist with refining SOPs and light operational/admin tasks. - Anticipate needs and proactively solve problems before they arise.
Ideal Candidate
- Prior experience as an executive assistant, operations manager, or in a similar role. - Excellent written and verbal communication skills. - Highly organized with strong attention to detail. - Comfortable using tools like Google Workspace, calendars, CRMs, and project trackers. - A self-starter who thrives on keeping things moving and solving problems before they become issues. - Flexible, reliable, and able to work consistently during US business hours.
Success in This Role Means
- The CEO is consistently focused on high-value priorities because you handle the details. - Prospects and clients receive timely, professional communication. - The inbox and pipeline stay organized, with nothing falling through the cracks. - Internal coordination feels seamless and efficient.
DahlgrenSocial is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members.
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