Expected duration: Ongoing Company Overview We are a fast-growing, family-owned company in the European real estate and hospitality sector. Currently in an exciting scale-up stage, the company is privately held and expanding its portfolio across the region. Our culture is dynamic and inclusive, combining the agility of a startup with the stability of a family-run business. We pride ourselves on innovation, collaboration, and delivering exceptional experiences in our industry.
Role Summary We are seeking a highly experienced Executive Assistant to support our CEO & Founder in a fully remote capacity. In this high-impact role, you will act as the CEO’s trusted right hand, ensuring smooth day-to-day operations and communications. You will report directly to the CEO & Founder and manage a broad range of administrative and strategic tasks in a fast-paced startup environment.
Responsibilities - Calendar & Schedule Management: Manage the CEO’s calendar, schedule meetings (internal and external), and prioritize appointments to optimize the CEO’s time. - Travel Coordination: Arrange complex travel itineraries, accommodations, and logistics for business trips, ensuring a seamless experience. - Communication Liaison: Serve as a key point of contact between the CEO and internal/external stakeholders. Handle correspondence, draft emails, and ensure timely follow-ups on action items. - Meeting & Project Support: Prepare meeting agendas, presentations, and reports. Take meeting notes and track action items. Assist in special projects and research tasks as needed. - Administrative Tasks: Manage expense reports, invoices, and other administrative duties. Maintain organized digital files and records. Uphold strict confidentiality and professionalism in all matters.
Requirements - Experience: Minimum 5 years of experience as an Executive Assistant (or equivalent relevant training/education) supporting senior executives. - Languages: High fluency in English and French (written and spoken) is required (non-negotiable). - Technical Skills: Proficiency with Microsoft Teams and the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). - Comfortable with virtual communication and collaboration tools. - Working Hours: Availability to work full-time, 8:30 AM – 5:00 PM CET, with flexibility for occasional after-hours needs at 5-10€/hour. - Organizational Skills: Exceptional organizational and time-management abilities, with a keen attention to detail. - Communication: Excellent written and verbal communication skills, able to represent the CEO professionally across all levels.
Desired Attributes - Adaptability: Thrives in a fast-paced, evolving startup environment. Able to adjust priorities and handle new challenges seamlessly. - Reliability: Highly dependable with a strong sense of responsibility and integrity. Can be trusted to handle sensitive information with discretion. - Proactive Attitude: Takes initiative to anticipate needs, solve problems proactively, and drive tasks to completion without hand-holding. - Professionalism: Polished demeanor with strong interpersonal skills. Represents the office of the CEO with courtesy, confidentiality, and utmost professionalism. - Resourcefulness: A creative problem-solver who can think on their feet and find solutions independently.
Company Culture At our company, we champion diversity and inclusion – we believe a variety of backgrounds and perspectives drives innovation. Our remote work structure is built on trust and flexibility, allowing team members to work from anywhere while staying collaborative and results-oriented. We offer ample growth opportunities, with a commitment to professional development and internal advancement as the company continues to expand. Joining our team means becoming part of a supportive, ambitious group that values excellence, respect, and teamwork.
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