We are a fast-growing, family-owned company in the European real estate and hospitality sector. Currently in an exciting scale-up stage, the company is privately held and expanding its portfolio across the region. Our culture is dynamic and inclusive, combining the agility of a startup with the stability of a family-run business. We pride ourselves on innovation, collaboration, and delivering exceptional experiences in our industry.
Role Summary
We are seeking a highly experienced Executive Assistant to support our CEO & Founder in a fully remote capacity. In this high-impact role, you will act as the CEO’s trusted right hand, ensuring smooth day-to-day operations and communications. You will report directly to the CEO & Founder and manage a broad range of administrative and strategic tasks in a fast-paced startup environment.
Responsibilities
Calendar & Schedule Management: Manage the CEO’s calendar, schedule meetings (internal and external), and prioritize appointments to optimize the CEO’s time. Travel Coordination: Arrange complex travel itineraries, accommodations, and logistics for business trips, ensuring a seamless experience. Communication Liaison: Serve as a key point of contact between the CEO and internal/external stakeholders. Handle correspondence, draft emails, and ensure timely follow-ups on action items. Meeting & Project Support: Prepare meeting agendas, presentations, and reports. Take meeting notes and track action items. Assist in special projects and research tasks as needed. Administrative Tasks: Manage expense reports, invoices, and other administrative duties. Maintain organized digital files and records. Uphold strict confidentiality and professionalism in all matters.
Requirements
Experience: Minimum 10 years of experience as an Executive Assistant (or equivalent relevant training/education) supporting senior executives. Languages: Fluency in English and French (written and spoken) is required. Technical Skills: Proficiency with Microsoft Teams and the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Comfortable with virtual communication and collaboration tools. Working Hours: Availability to work full-time, 8:30 AM – 5:00 PM CET, with flexibility for occasional after-hours needs. Organizational Skills: Exceptional organizational and time-management abilities, with a keen attention to detail. Communication: Excellent written and verbal communication skills, able to represent the CEO professionally across all levels.
Desired Attributes
Adaptability: Thrives in a fast-paced, evolving startup environment. Able to adjust priorities and handle new challenges seamlessly. Reliability: Highly dependable with a strong sense of responsibility and integrity. Can be trusted to handle sensitive information with discretion. Proactive Attitude: Takes initiative to anticipate needs, solve problems proactively, and drive tasks to completion without hand-holding. Professionalism: Polished demeanor with strong interpersonal skills. Represents the office of the CEO with courtesy, confidentiality, and utmost professionalism. Resourcefulness: A creative problem-solver who can think on their feet and find solutions independently.
Company Culture
At our company, we champion diversity and inclusion – we believe a variety of backgrounds and perspectives drives innovation. Our remote work structure is built on trust and flexibility, allowing team members to work from anywhere while staying collaborative and results-oriented. We offer ample growth opportunities, with a commitment to professional development and internal advancement as the company continues to expand. Joining our team means becoming part of a supportive, ambitious group that values excellence, respect, and teamwork.
Modern Minimalist Logo Design Category: Adobe Illustrator, Graphic Design, Illustration, Logo Design, Photoshop, Vector Design, Visual Design Budget: $25 - $50 USD
15-Jan-2026 11:02 GMT
Long-Term Instagram Reels Editor Category: Adobe Premiere Pro, After Effects, Animation, CapCut, Instagram Marketing, Social Media Management, Social Media Marketing, Video Editing, Video Production, Video Services Budget: ₹1500 - ₹12500 INR
Secure All-In-One Company Intranet Category: Database Management, HTML, MySQL, PHP, Security, Software Architecture, User Interface / IA, Web Development Budget: $250 - $750 USD
15-Jan-2026 11:01 GMT
Power Automate & n8n Training Category: API Integration, Automation, Debugging, Education & Tutoring, Employee Training, N8n, Power Automate, Teaching / Lecturing, Training Budget: €12 - €18 EUR
15-Jan-2026 11:01 GMT
Google Sheets Weekly Data Update Category: Data Analysis, Data Management, Data Processing, Excel, Google Sheets, Visual Basic Budget: ₹1500 - ₹12500 INR
15-Jan-2026 11:01 GMT
Launch My Amazon FBA Category: Amazon FBA, Amazon Product Launch, Amazon Web Services, EBay, Inventory Management, Keyword Research, Market Analysis, PHP, Product Photography, Web Design Budget: $10 - $30 USD
Concise Medical Study Notes Category: Academic Writing, Documentation, Editing, Medical, Medical Writing, Proofreading, Research Writing, Word Processing Budget: $30 - $250 USD
15-Jan-2026 11:00 GMT
Gas Leak Flow Field Animation Category: 3D Animation, 3D Rendering, 3D Visualization, Animation, Computational Fluid Dynamics, Data Visualization, Scientific Computing, Simulation, Thermal Analysis, Video Editing Budget: $80 - $81 USD
15-Jan-2026 10:59 GMT
Photorealistic Fashion AI Visuals Category: 3D Modelling, 3D Rendering, AI Art Creation, AI Image Editing, AI Rendering, AI Generated Art, Graphic Design, Photoshop Budget: $30 - $250 USD
15-Jan-2026 10:59 GMT
AI Short-Form Video Creation Category: After Effects, AI Content Creation, Animation, Commercials, Creative Writing, Motion Graphics, Video Editing, Video Production Budget: $10 - $30 USD
15-Jan-2026 10:59 GMT
Build Vistaprint Replica Website -- 2 Category: API Integration, Backend Development, Frontend Development, Graphic Design, HTML, PHP, Web Development, Web Design Budget: ₹12500 - ₹37500 INR
