We're looking for four experienced, tech-savvy Executive/Virtual Assistants to support our growing remote team. This is a freelance retainer-based project, with a consistent monthly workload and the opportunity for a long-term collaboration.
If you thrive in fast-paced environments, love using AI tools to work smarter, and enjoy keeping digital operations running like clockwork — we'd love to hear from you.
Project Details:
Freelance retainer: $750/month
Approx. 160 hours per month (flexible across the month)
Remote and async-friendly
Initial engagement for ongoing part-time work, with potential to scale
What You'll Be Supporting:
Calendar & Inbox Management: Coordinate meetings across time zones, manage inboxes (Inbox Zero fans welcome!)
AI-Powered Efficiency: Use tools like ChatGPT, Notion AI, and Zapier to automate, streamline, and level up our internal systems
Task & Project Management: Keep teams on track using tools like ClickUp and Notion
Documentation & Summaries: Take meeting notes, organize docs, prep materials for calls
Light Admin & Research: Help with HR tasks, post scheduling, and researching vendors/tools when needed
You're a Great Fit If You:
Have 3+ years experience supporting founders, execs, or high-paced teams
Use AI tools in your daily workflow (not just experimenting, but actually getting things done)
Know your way around modern tools: Google Workspace, Slack, Zoom, Notion, ClickUp, GHL, etc.
Communicate clearly and kindly — and you're not afraid to ask questions
Are organized, proactive, and thrive on problem-solving
Can manage work across time zones without missing a beat
Bonus Points If:
You've worked in health, tech, or wellness startups
You enjoy creating and refining SOPs — especially with help from AI
To Apply:
Please send:
A short message on why you're a great fit (especially your AI-savvy skills)
Any relevant experience or case studies showing your ability to manage executive support remotely
Let's build something awesome together ✨
We're looking for freelance partners who want to grow alongside us. If that's you — we can't wait to connect!
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