Expected duration: Ongoing Finance & Administration Assistant (UK Based Freelancer)
Hours: Part-time, starting 10-20 hours per week, with potential for growth to Full Time as the business expands.
Company Overview: We currently operate two care homes dedicated to providing excellent resident care in a positive and supportive environment. We are expanding our business and looking for a skilled, detail-oriented Finance & Administration Assistant to support our financial and administrative operations.
Role Overview: This role will report directly to Director of Property & Finance, and will involve independent work while coordinating closely with our home managers, external payroll team, and accountants. The role will initially focus on core financial and administrative duties with opportunities to take on greater responsibility as the company grows.
Key Responsibilities:
Finance & Accounting
- Work closely with home managers to manage invoicing, expense processing, and monitor cash flow. - Liaise with payroll team for payroll processing. - Coordinate with councils regarding purchase orders and financial queries. - Assist with monthly and year-end reporting, business analysis, and similar tasks - Manage wage setup on the accounting system and oversee payment runs. - Handle bookkeeping, including receipt and invoice management on Xero. - Prepare cash flow forecasts and reporting - Submit invoices, manage edits, issue credit notes, and oversee credit control, liaising with residents’ families where necessary.
Administration
- Establish and manage utility accounts for care homes. - Format documents, spreadsheets, and other key business documents. - Support administrative systems management, including diary management and scheduling. - Assist with document organisation and digital file management. - Assisting Director's with various ad-hoc tasks as required
Ideal Candidate Profile:
Experience: Qualified or experienced in accounting, ideally with previous experience in care homes, home care or related sectors.
Software Proficiency: Proficient in Xero (training provided for additional systems as needed).
Soft Skills: Strong communication skills, empathy, and an ability to engage professionally and sensitively with residents’ families.
Independence: Comfortable working remotely with minimal supervision while maintaining regular communication with key team members.
Why Work with us? - Flexible, remote working arrangements. - Opportunities for career progression as the company expands. - A supportive team dedicated to making a meaningful difference in residents’ lives.
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