Please could you quote on this and advise lead times and ongoing costs?
Brief: AI Bid Management and Optimisation Tool
Objective
To develop an AI-driven Bid Management and Optimisation tool that streamlines the tendering process by automating the first draft creation of bids, ensuring compliance with tender specifications, improving efficiency, and optimising bid success rates.
Key Features & Functionality
1. Bid Library & Project Management
Tender Library Upload: Users can upload a centralised Tender Library containing past bids, answers, company information, and best practices.
Bid Project Upload: Each new bid can be uploaded as a separate project, allowing the system to analyse and process it effectively.
2. AI-Powered Bid Drafting
Document Analysis: The system analyses all tender documents, understanding specifications, requirements, and all bid questions.
Question Breakdown: Each bid question is separated into its own box for easier management and review.
Automated Drafting:
Uses past answers, company information, and tender specifications to generate a first draft.
Matches new questions with previously answered ones to maintain consistency and efficiency.
Word/Character Count Compliance: Ensures answers adhere to the bid's word or character limits.
3. AI-Driven Scoring & Optimisation
Response Quality Scoring (1-100):
Evaluates responses based on:
Previous successful bid responses.
Specification alignment.
Competitor SWOT analysis.
Flags areas requiring improvement before submission.
Competitive Analysis: Compares against past successful and unsuccessful bids to refine responses.
Bid Success Tracking:
The system will update scoring and track whether a bid was successful or not.
It will differentiate between quality responses and pricing impact.
If a bid is lost due to pricing, but our quality answers scored the highest, the system will log this insight.
4. Workflow & User Collaboration
User Assignment & Approvals:
Assigns individual bid questions to specific team members.
Tracks progress per question.
Allows multiple approval levels (up to five approvers) with tick-box approval functionality.
Deadline Management:
Tracks deadlines per bid and per question.
Alerts users about pending responses and completion status.
Progress Tracking Dashboard:
Visual progress indicators showing percentage completion per bid/question.
Notification system for pending approvals.
5. Branding & Customisation
The system should be fully branded in our company’s branding, including logo, colour schemes, and font style.
Customisable templates for bid responses to align with corporate identity.
User Interface & Experience
Intuitive Dashboard: Displays bid status, upcoming deadlines, and pending approvals.
Smart Editor: AI-suggested responses with inline editing capabilities.
Customisable Review Flow: Assign approvers and reviewers per bid.
Export & Submission Readiness:
Generates final bid-ready documents.
Suggests formatting improvements for readability and compliance.
Integration & Security
Secure Cloud Storage: Ensures all bid data is securely stored and accessed only by authorised users.
Role-Based Access Control: Different permissions for bid writers, reviewers, and approvers.
Integration with CRM & Document Management Tools: Connects with existing systems for seamless data exchange.
Key Questions
How long would it take to develop and implement this system?
What would be the cost of initial development and deployment?
Are there any ongoing costs associated with maintenance, updates, or AI training?
How will the system be branded to match our company’s identity?
Bus Fare QR Payment App Category: Android, Android App Development, App Design, IOS Development, IPad, IPhone, Mobile App Development, User Interface / IA Budget: $1500 - $3000 USD
13-Dec-2025 04:59 GMT
React Native Chat Bug Fix Category: C#, Programming, Frontend Development, JavaScript, Metatrader, Mobile App Development, Mobile Development, PHP, React Native, React.js, UI / User Interface Budget: ₹1500 - ₹12500 INR
13-Dec-2025 04:59 GMT
Activate Google Discover for WordPress Category: Content Marketing, Digital Marketing, Link Building, PHP, SEO, Web Development, Website Optimization, WordPress Budget: ₹600 - ₹1500 INR
13-Dec-2025 04:59 GMT
.NET Framework Web App Support Category: .NET 5.0 / 6, .NET Core, Git, HTML, JavaScript, PHP, Visual Studio, Web Design Budget: ₹12500 - ₹37500 INR
13-Dec-2025 04:59 GMT
SEO Tech Gadget Review Blog Category: Article Writing, Blogging, Content Writing, Internet Marketing, Keyword Research, Link Building, SEO, WordPress Budget: ₹100 - ₹400 INR
13-Dec-2025 04:59 GMT
Realistic Western Pop Art Painter Category: Art Consulting, Art Installation, Caricature & Cartoons, Graphic Design, Illustration, Painting, Visual Arts Budget: $250 - $750 USD
13-Dec-2025 04:56 GMT
UK Risk-Based Audit Training Slides Category: Case Study Writing, Content Development, Graphic Design, Instructional Design, Keynote, Risk Assessment, Risk Management, Training Development Budget: $30 - $250 USD
13-Dec-2025 04:55 GMT
قيود محاسبة الشركات Category: Content Management System (CMS), Graphic Design, HTML, PHP, Web Design, Web Development Budget: $30 - $250 USD
Feature-Rich flutter Video App customisation Category: API Development, Database Management, Flutter, Mobile App Development, Mobile Development, Video Processing, Video Streaming, Video Upload Budget: ₹12500 - ₹37500 INR
13-Dec-2025 04:54 GMT
Modern Minimalist Logo Design Category: Adobe Illustrator, Branding, Creative Design, Figma, Illustration, Logo Design, Photoshop Budget: ₹600 - ₹1500 INR
13-Dec-2025 04:54 GMT
Emergency Fund Finance Coaching Category: Alternative Investments, Business Analysis, Financial Consulting, Financial Planning, Investment Management, Wealth Management Budget: $25 - $50 USD
13-Dec-2025 04:54 GMT
Mobile Game lead genarate Category: 2D Game Art, Business Development, Game Design, Game Development, IPhone, Mobile App Development, Unity, Unity 3D Budget: ₹750 - ₹1250 INR
13-Dec-2025 04:54 GMT
Bulk Image OCR Renaming Task Category: Automation, Data Entry, Data Management, Data Processing, Image Processing, Image Recognition, OCR, Python, Software Architecture, Web Scraping Budget: $10 - $30 USD
13-Dec-2025 04:53 GMT
Defamation Case Preparation Category: Contracts, Legal, Legal Analysis, Legal Assistance, Legal Consultation, Legal Review Budget: min $50 USD