Please could you quote on this and advise lead times and ongoing costs?
Brief: AI Bid Management and Optimisation Tool
Objective
To develop an AI-driven Bid Management and Optimisation tool that streamlines the tendering process by automating the first draft creation of bids, ensuring compliance with tender specifications, improving efficiency, and optimising bid success rates.
Key Features & Functionality
1. Bid Library & Project Management
Tender Library Upload: Users can upload a centralised Tender Library containing past bids, answers, company information, and best practices.
Bid Project Upload: Each new bid can be uploaded as a separate project, allowing the system to analyse and process it effectively.
2. AI-Powered Bid Drafting
Document Analysis: The system analyses all tender documents, understanding specifications, requirements, and all bid questions.
Question Breakdown: Each bid question is separated into its own box for easier management and review.
Automated Drafting:
Uses past answers, company information, and tender specifications to generate a first draft.
Matches new questions with previously answered ones to maintain consistency and efficiency.
Word/Character Count Compliance: Ensures answers adhere to the bid's word or character limits.
3. AI-Driven Scoring & Optimisation
Response Quality Scoring (1-100):
Evaluates responses based on:
Previous successful bid responses.
Specification alignment.
Competitor SWOT analysis.
Flags areas requiring improvement before submission.
Competitive Analysis: Compares against past successful and unsuccessful bids to refine responses.
Bid Success Tracking:
The system will update scoring and track whether a bid was successful or not.
It will differentiate between quality responses and pricing impact.
If a bid is lost due to pricing, but our quality answers scored the highest, the system will log this insight.
4. Workflow & User Collaboration
User Assignment & Approvals:
Assigns individual bid questions to specific team members.
Tracks progress per question.
Allows multiple approval levels (up to five approvers) with tick-box approval functionality.
Deadline Management:
Tracks deadlines per bid and per question.
Alerts users about pending responses and completion status.
Progress Tracking Dashboard:
Visual progress indicators showing percentage completion per bid/question.
Notification system for pending approvals.
5. Branding & Customisation
The system should be fully branded in our company’s branding, including logo, colour schemes, and font style.
Customisable templates for bid responses to align with corporate identity.
User Interface & Experience
Intuitive Dashboard: Displays bid status, upcoming deadlines, and pending approvals.
Smart Editor: AI-suggested responses with inline editing capabilities.
Customisable Review Flow: Assign approvers and reviewers per bid.
Export & Submission Readiness:
Generates final bid-ready documents.
Suggests formatting improvements for readability and compliance.
Integration & Security
Secure Cloud Storage: Ensures all bid data is securely stored and accessed only by authorised users.
Role-Based Access Control: Different permissions for bid writers, reviewers, and approvers.
Integration with CRM & Document Management Tools: Connects with existing systems for seamless data exchange.
Key Questions
How long would it take to develop and implement this system?
What would be the cost of initial development and deployment?
Are there any ongoing costs associated with maintenance, updates, or AI training?
How will the system be branded to match our company’s identity?
Webapp with charts, tables & export function -- 2 Category: Chart.js, Data Visualization, Excel, Frontend Development, JavaScript, Microsoft Word, Node.js, Python, Vue.js, Web Development Budget: ₹1500 - ₹12500 INR
17-Dec-2025 04:55 GMT
Instagram & Facebook Content Manager -- 2 Category: Content Creation, Content Writing, Facebook Marketing, Illustration, Instagram Marketing, Photoshop, Social Media Management, Social Media Marketing Budget: min $50 USD
Tourist Visa Support Category: Admin Support, Compliance, Customer Service, Data Entry, Document Checking, Organization Design, Organizational Change Management, Project Management, Research, Visa / Immigration Budget: ₹1500 - ₹12500 INR
17-Dec-2025 04:54 GMT
Tourist Visa Support -- 2 Category: Admin Support, Compliance, Customer Service, Data Entry, Document Checking, Organization Design, Organizational Change Management, Project Management, Research, Visa / Immigration Budget: ₹1500 - ₹12500 INR
17-Dec-2025 04:54 GMT
Social Media Event Videographer Category: Event Management, Social Media Marketing, Video Ads, Video Editing, Video Production, Video Services, Video Streaming, Videography Budget: $50 - $150 USD
17-Dec-2025 04:54 GMT
Personal Relationship Counselor via Text Category: Article Writing, Conflict Resolution, Counseling Psychology, Personal Development, Research Writing, Writing Tutoring Budget: $15 - $25 USD
