Please could you quote on this and advise lead times and ongoing costs?
Brief: AI Bid Management and Optimisation Tool
Objective
To develop an AI-driven Bid Management and Optimisation tool that streamlines the tendering process by automating the first draft creation of bids, ensuring compliance with tender specifications, improving efficiency, and optimising bid success rates.
Key Features & Functionality
1. Bid Library & Project Management
Tender Library Upload: Users can upload a centralised Tender Library containing past bids, answers, company information, and best practices.
Bid Project Upload: Each new bid can be uploaded as a separate project, allowing the system to analyse and process it effectively.
2. AI-Powered Bid Drafting
Document Analysis: The system analyses all tender documents, understanding specifications, requirements, and all bid questions.
Question Breakdown: Each bid question is separated into its own box for easier management and review.
Automated Drafting:
Uses past answers, company information, and tender specifications to generate a first draft.
Matches new questions with previously answered ones to maintain consistency and efficiency.
Word/Character Count Compliance: Ensures answers adhere to the bid's word or character limits.
3. AI-Driven Scoring & Optimisation
Response Quality Scoring (1-100):
Evaluates responses based on:
Previous successful bid responses.
Specification alignment.
Competitor SWOT analysis.
Flags areas requiring improvement before submission.
Competitive Analysis: Compares against past successful and unsuccessful bids to refine responses.
Bid Success Tracking:
The system will update scoring and track whether a bid was successful or not.
It will differentiate between quality responses and pricing impact.
If a bid is lost due to pricing, but our quality answers scored the highest, the system will log this insight.
4. Workflow & User Collaboration
User Assignment & Approvals:
Assigns individual bid questions to specific team members.
Tracks progress per question.
Allows multiple approval levels (up to five approvers) with tick-box approval functionality.
Deadline Management:
Tracks deadlines per bid and per question.
Alerts users about pending responses and completion status.
Progress Tracking Dashboard:
Visual progress indicators showing percentage completion per bid/question.
Notification system for pending approvals.
5. Branding & Customisation
The system should be fully branded in our company’s branding, including logo, colour schemes, and font style.
Customisable templates for bid responses to align with corporate identity.
User Interface & Experience
Intuitive Dashboard: Displays bid status, upcoming deadlines, and pending approvals.
Smart Editor: AI-suggested responses with inline editing capabilities.
Customisable Review Flow: Assign approvers and reviewers per bid.
Export & Submission Readiness:
Generates final bid-ready documents.
Suggests formatting improvements for readability and compliance.
Integration & Security
Secure Cloud Storage: Ensures all bid data is securely stored and accessed only by authorised users.
Role-Based Access Control: Different permissions for bid writers, reviewers, and approvers.
Integration with CRM & Document Management Tools: Connects with existing systems for seamless data exchange.
Key Questions
How long would it take to develop and implement this system?
What would be the cost of initial development and deployment?
Are there any ongoing costs associated with maintenance, updates, or AI training?
How will the system be branded to match our company’s identity?
Employment Verification in Turkey Category: Business Analysis, Customer Service, Data Collection, Data Entry, Documentation, Proofreading, Report Writing, Research Budget: $10 - $60 USD
27-Feb-2026 05:04 GMT
Food-Safe Cooling Insert Design Category: 3D CAD, Chemical Engineering, Engineering, Food Safety, Manufacturing Design Budget: $250 - $750 USD
27-Feb-2026 05:04 GMT
AI Image & Short Video Creator (Fashion Concept Execution) Category: After Effects, AI Art Creation, AI Content Creation, AI Graphic Design, AI Image Editing, AI Rendering, Animation, Fashion Design, Graphic Design, Motion Graphics Budget: $10 - $30 CAD
27-Feb-2026 05:03 GMT
Automate AutoCAD Data Extraction Category: AutoCAD, Automation, Data Extraction, Data Processing, Excel, Python, Scripting, Visual Basic Budget: ₹12500 - ₹37500 INR
27-Feb-2026 05:02 GMT
Guiones Virales para Reels Temática Impresión 3D Category: After Effects, Article Writing, Content Writing, Creative Writing, Script Writing, Social Media Marketing, Viral Marketing Budget: $30 - $250 USD
27-Feb-2026 05:02 GMT
CEO Journey Interview Category: Business Analysis, Business Writing, Content Creation, Content Development, Content Writing, Copywriting, Editorial Writing, Interviewing, Journalism, Research Budget: $250 - $750 USD
27-Feb-2026 05:02 GMT
Modern Instagram Reel Video Editing Category: Adobe Premiere Pro, After Effects, Final Cut Pro, Social Media Management, Video Ads, Video Editing, Video Post Editing, Video Processing, Video Production, Video Services Budget: $10 - $11 USD
27-Feb-2026 05:01 GMT
Copy Typing -- 2 Category: Android, Data Entry, Data Management, Data Processing, Excel, Time Management, Typing Budget: ₹12500 - ₹37500 INR
27-Feb-2026 05:01 GMT
Health & Wellness Blog Writer Category: Article Rewriting, Article Writing, Blog, Blog Writing, Blogging, Content Writing, Copywriting, Research Writing, SEO Writing Budget: ₹750 - ₹1250 INR
Minecraft Hindi Video Editor Category: Adobe Premiere Pro, Audio Services, Final Cut Pro, Sound Design, Video Editing, Video Post Editing, Video Production, Video Services Budget: ₹600 - ₹1500 INR
