Please could you quote on this and advise lead times and ongoing costs?
Brief: AI Bid Management and Optimisation Tool
Objective
To develop an AI-driven Bid Management and Optimisation tool that streamlines the tendering process by automating the first draft creation of bids, ensuring compliance with tender specifications, improving efficiency, and optimising bid success rates.
Key Features & Functionality
1. Bid Library & Project Management
Tender Library Upload: Users can upload a centralised Tender Library containing past bids, answers, company information, and best practices.
Bid Project Upload: Each new bid can be uploaded as a separate project, allowing the system to analyse and process it effectively.
2. AI-Powered Bid Drafting
Document Analysis: The system analyses all tender documents, understanding specifications, requirements, and all bid questions.
Question Breakdown: Each bid question is separated into its own box for easier management and review.
Automated Drafting:
Uses past answers, company information, and tender specifications to generate a first draft.
Matches new questions with previously answered ones to maintain consistency and efficiency.
Word/Character Count Compliance: Ensures answers adhere to the bid's word or character limits.
3. AI-Driven Scoring & Optimisation
Response Quality Scoring (1-100):
Evaluates responses based on:
Previous successful bid responses.
Specification alignment.
Competitor SWOT analysis.
Flags areas requiring improvement before submission.
Competitive Analysis: Compares against past successful and unsuccessful bids to refine responses.
Bid Success Tracking:
The system will update scoring and track whether a bid was successful or not.
It will differentiate between quality responses and pricing impact.
If a bid is lost due to pricing, but our quality answers scored the highest, the system will log this insight.
4. Workflow & User Collaboration
User Assignment & Approvals:
Assigns individual bid questions to specific team members.
Tracks progress per question.
Allows multiple approval levels (up to five approvers) with tick-box approval functionality.
Deadline Management:
Tracks deadlines per bid and per question.
Alerts users about pending responses and completion status.
Progress Tracking Dashboard:
Visual progress indicators showing percentage completion per bid/question.
Notification system for pending approvals.
5. Branding & Customisation
The system should be fully branded in our company’s branding, including logo, colour schemes, and font style.
Customisable templates for bid responses to align with corporate identity.
User Interface & Experience
Intuitive Dashboard: Displays bid status, upcoming deadlines, and pending approvals.
Smart Editor: AI-suggested responses with inline editing capabilities.
Customisable Review Flow: Assign approvers and reviewers per bid.
Export & Submission Readiness:
Generates final bid-ready documents.
Suggests formatting improvements for readability and compliance.
Integration & Security
Secure Cloud Storage: Ensures all bid data is securely stored and accessed only by authorised users.
Role-Based Access Control: Different permissions for bid writers, reviewers, and approvers.
Integration with CRM & Document Management Tools: Connects with existing systems for seamless data exchange.
Key Questions
How long would it take to develop and implement this system?
What would be the cost of initial development and deployment?
Are there any ongoing costs associated with maintenance, updates, or AI training?
How will the system be branded to match our company’s identity?
Minimalist Portfolio Website edit Category: CSS, Graphic Design, HTML, JavaScript, PHP, UI / User Interface, Web Design, Web Development, Website Optimization Budget: ₹100 - ₹400 INR
08-Dec-2025 17:04 GMT
TradingView Pine Script Strategy Development Needed Category: Backtesting, Data Analysis, Data Visualization, Financial Analysis, Financial Markets, Financial Software Development, Market Analysis, Market Research, Pine Script, Risk Management Budget: $30 - $250 USD
08-Dec-2025 17:04 GMT
Watercolor Family Holiday Portrait Category: Art Installation, Digital Art, Digital Painting, Graphic Design, Illustration, Photoshop, Visual Arts Budget: $10 - $30 USD
08-Dec-2025 17:03 GMT
Figma UX Visual Appeal Overhaul Category: Accessibility, Figma, Graphic Design, Icon Design, Logo Design, UI / User Interface, User Interface / IA, UX / User Experience Budget: $30 - $250 USD
Verify Chinese Business Addresses Online Category: Business Analysis, Data Entry, Data Management, Data Processing, Documentation, Excel, Research, Simplified Chinese Translator, Translation, Virtual Assistant Budget: $30 - $250 USD
08-Dec-2025 16:59 GMT
Android Gambling App Development Category: Android, Android App Development, IPhone, Mobile App Development, Mobile Development, PhoneGap, UI / User Interface, UX / User Experience Budget: ₹37500 - ₹75000 INR
08-Dec-2025 16:59 GMT
E-Commerce Web Design for Pharma Company Category: ECommerce, Graphic Design, Inventory Management, Magento, Payment Gateway Integration, PHP, Web Development, Web Design, Website Optimization, WooCommerce Budget: $30 - $250 USD
08-Dec-2025 16:58 GMT
Urgent WordPress UX Fixes Category: CSS, HTML, PHP, UI / User Interface, User Experience Research, Web Development, WooCommerce, WordPress Budget: $30 - $75 USD
08-Dec-2025 16:58 GMT
Historical Novel English Arabic Translation Category: Arabic Translator, Creative Writing, Editing, English (US) Translator, English Translation, Proofreading, Publishing, Translation Budget: $250 - $750 USD