Please could you quote on this and advise lead times and ongoing costs?
Brief: AI Bid Management and Optimisation Tool
Objective
To develop an AI-driven Bid Management and Optimisation tool that streamlines the tendering process by automating the first draft creation of bids, ensuring compliance with tender specifications, improving efficiency, and optimising bid success rates.
Key Features & Functionality
1. Bid Library & Project Management
Tender Library Upload: Users can upload a centralised Tender Library containing past bids, answers, company information, and best practices.
Bid Project Upload: Each new bid can be uploaded as a separate project, allowing the system to analyse and process it effectively.
2. AI-Powered Bid Drafting
Document Analysis: The system analyses all tender documents, understanding specifications, requirements, and all bid questions.
Question Breakdown: Each bid question is separated into its own box for easier management and review.
Automated Drafting:
Uses past answers, company information, and tender specifications to generate a first draft.
Matches new questions with previously answered ones to maintain consistency and efficiency.
Word/Character Count Compliance: Ensures answers adhere to the bid's word or character limits.
3. AI-Driven Scoring & Optimisation
Response Quality Scoring (1-100):
Evaluates responses based on:
Previous successful bid responses.
Specification alignment.
Competitor SWOT analysis.
Flags areas requiring improvement before submission.
Competitive Analysis: Compares against past successful and unsuccessful bids to refine responses.
Bid Success Tracking:
The system will update scoring and track whether a bid was successful or not.
It will differentiate between quality responses and pricing impact.
If a bid is lost due to pricing, but our quality answers scored the highest, the system will log this insight.
4. Workflow & User Collaboration
User Assignment & Approvals:
Assigns individual bid questions to specific team members.
Tracks progress per question.
Allows multiple approval levels (up to five approvers) with tick-box approval functionality.
Deadline Management:
Tracks deadlines per bid and per question.
Alerts users about pending responses and completion status.
Progress Tracking Dashboard:
Visual progress indicators showing percentage completion per bid/question.
Notification system for pending approvals.
5. Branding & Customisation
The system should be fully branded in our company’s branding, including logo, colour schemes, and font style.
Customisable templates for bid responses to align with corporate identity.
User Interface & Experience
Intuitive Dashboard: Displays bid status, upcoming deadlines, and pending approvals.
Smart Editor: AI-suggested responses with inline editing capabilities.
Customisable Review Flow: Assign approvers and reviewers per bid.
Export & Submission Readiness:
Generates final bid-ready documents.
Suggests formatting improvements for readability and compliance.
Integration & Security
Secure Cloud Storage: Ensures all bid data is securely stored and accessed only by authorised users.
Role-Based Access Control: Different permissions for bid writers, reviewers, and approvers.
Integration with CRM & Document Management Tools: Connects with existing systems for seamless data exchange.
Key Questions
How long would it take to develop and implement this system?
What would be the cost of initial development and deployment?
Are there any ongoing costs associated with maintenance, updates, or AI training?
How will the system be branded to match our company’s identity?
Linux/Node Web App Deployment Category: Apache, Bash, CI / CD, Git, Linux, Nginx, Node.js, PostgreSQL, Ubuntu, Web Application Budget: $10 - $30 USD
28-Nov-2025 17:00 GMT
Lead-Generating Google Ads Campaign Category: A / B Testing, Analytics, Conversion Rate Optimization, Google Ads, Google Adwords, Internet Marketing, Keyword Research, Lead Generation, PPC Marketing, Search Engine Marketing (SEM) Budget: $2 - $8 USD
28-Nov-2025 17:00 GMT
Pitch Innovative Web3 Game Ideas -- 2 Category: Android, Blockchain, Game Design, Game Development, Game Testing, Graphic Design, Smart Contracts, Solidity Budget: $1000 - $3000 USD
28-Nov-2025 17:00 GMT
WP Zinc Expert for Mass Page Generation Category: Automation, CSS, Digital Marketing, HTML, JavaScript, PHP, SEO, Web Development, Website Optimization, WordPress Budget: $250 - $750 USD
Twitch Streamer Setup and Ideas Category: Budgeting And Forecasting, Content Creation, Creative Writing, Game Design, Social Media Marketing, Twitch, Video Editing, Video Production Budget: $10 - $30 USD
28-Nov-2025 16:53 GMT
Transform House Render into VR Category: 3D Animation, 3D Design, 3D Modelling, 3ds Max, Unity, Unity 3D, Unreal Engine, Virtual Reality Budget: $30 - $250 USD
28-Nov-2025 16:50 GMT
Validate Cypriot Course Market Category: Business Analysis, Data Collection, Market Research, Marketing Strategy, Research, Research Writing, Statistical Analysis Budget: €250 - €750 EUR
28-Nov-2025 16:48 GMT
Minimalist Silver Necklace Design Category: 3D Design, 3D Modelling, 3D Rendering, Concept Design, Creative Design, Fashion Design, Graphic Design, Logo Design, Photoshop, Product Design Budget: ₹12500 - ₹37500 INR
